Custom icons assignments

To view, create, and edit custom icon assignments, you must have the CONFIGADM access code.

Custom icons assignments allow you visually group or differentiate the WorkZone items, that you work with, according to your needs. For example, you can use specific icons or icon colors to mark the WorkZone items that require urgent handling, or are related to a particular project, or have any other common factor you want to highlight.

After adding custom icons, you can configure where and when they will be used. That is, you can assign the icon to a certain entity type (case, contact, document, and so on) and specify the start and end dates when it should be used. You can narrow down the icon's usage even further by adding specific conditions when this icon must or must not be used in WorkZone Client. Conditions can define existing entities of the selected property as Equals, Does not equal, Contains, Starts with, Ends with and support the following values: @Me, @Unit, @Authority, @Day, @Week, @Month, @Quarter, @Year. For the @Day value you can use numeric modifiers with + and -. For example: @Day+1 (tomorrow), @Day-1 (yesterday), @Day+2m (two months in the future), @Day-3y (three years in the past), and so on.

  • You can combine several conditions for the same icon, as long as they do not contradict each other.
  • If several icons match the same condition (or several conditions), the icon with the highest number of matching conditions will be used.
  • Assignment criteria must be unique - you cannot use the same set of conditions for different icons, or assign the same icon to different entities without providing different conditions.
  • Icons with no conditions in their assignments will be used as default icons for the selected entity type (displayed on widget headers, preview headers, and so on).
  • The standard WorkZone installation provides a number of predefined icons (for example, icons for a locked case or contact). These are called system icons. You cannot delete a system icon or select another icon file for it. You can, however, deactivate a system icon by setting its End date to a past date, and assigning another icon to be used for the same entity type.

You can view and edit existing icon assignments on the Icon assignments page.

  1. On the start page, click Client.
  2. Select the Icon assignments tab.
  3. From the droplist at the top, select the entity type for which you want to view the existing icon assignments. The list of existing custom icons and their assignment details are displayed, including the icon name, assignment condition, start and end date, and indication if this is a system icon.
  1. On the start page, click Client.
  2. Select the Icon assignments tab.
  3. From the droplist at the top, select the entity type for which you want to create icon assignments.
  4. In the right bottom corner, click Create. The Client icon assignment dialog box opens.
  5. Fill in the assignment fields:
    • Icon name: Select an existing icon from your icons collection.
    • Add condition: Optionally, add a specific condition:
      • From the droplist, select Entity property (this droplist is generated based on your Entity type selection).
      • From the droplist, select Condition to apply (Equals, Does not equal, Contains, Starts with, Ends with).
      • Enter the needed value (@Me, @Unit, @Authority, @Day, @Week, @Month, @Quarter, @Year).

        For the @Day value you can use numeric modifiers with + and -. For example: @Day+1 (tomorrow), @Day-1 (yesterday), @Day+2m (two months in the future), @Day-3y (three years in the past), and so on.

    • Optionally, select Start date and End date.

    Note: Icons with no conditions in their assignments will be used as default icons for the selected entity type (displayed on widget headers, preview headers, and so on).

  6. Click Create.

You cannot delete a system icon or edit its icon file. You can, however, deactivate an existing system icon by setting its End date to a past date, and assigning another icon to be used for the same entity type.

  1. On the start page, click Client.
  2. Select the Icon assignments tab.
  3. From the droplist at the top, select the entity type for which you want to edit an existing icon assignment.
  4. Point to the icon that you want to edit assignments for. A menu bar with action buttons appears.
  5. Click Edit.
  6. Apply the required changes in the Client icon assignment dialog box.
  7. Click Save.