Configure a ministerial process

You can configure the ministerial process to move forward automatically between the phases.

Move from the Processing phase to the Submission phase automatically

To move from the Processing phase to the Submission phase automatically, you must configure the extended submission process to move to the next phase when the extended submission is started.

You need to set the PromoteOnEnter setting for the extended submission to True. See Configure an extended submission.

Move to the next phase automatically based on a role

You can configure the ministerial process to move forward to the next phase based on a role. You can, for example, have the Submission phase move to the Approval phase automatically when the extended submission process reaches a specific actor, such as a unit or an employee with a specific role, for example MANSEC (Management secretariat).

Add roles

You add roles in WorkZone Configuration Management.

  • Click Basic Data > Custom domain, and select the WZP-ROLE domain.

By default, WorkZone Process includes the roles listed below.

Role Description
CASEHNDL Case handler
DIRECTOR Director
MANAGER Manager
MANSEC Management secretariat
MINISTER Minister

Configure "move to next phase" according to role

The next step is to set up roles for each phase in WorkZone Configurator.

  1. In WorkZone Configurator, click Processes.
  2. Click Processes.
  3. Point to the Ministerial process. A menu bar appears.
  4. Click Edit.
  5. In the Edit process parameters dialog, select roles for the phases depending on how you want the process to execute. In this example, select the MANSEC role as default value for Role4 in order for the Submission phase to move to the Approval phase automatically when the extended submission process reaches an actor with the role MANSEC

Assign roles to an organizational unit or an employee

You set up the default process role on either an organizational unit or an employee on the WorkZone contact by by using an SQL productivity tool such as Oracle’s SQL Developer or ScanSql, both of which are included in a standard WorkZone installation and available on the WorkZone server.

Example: You want the ministerial process to move from the Submission phase to the Approval phase when it reaches the employee named Elisabeth. Execute the following in your SQL developer tool:

update name set default_process_role = 'MANSEC' where name_code = 'ELISABETH'

Important: If you have added roles in WorkZone Configuration Management, you must recycle the WzpSvc AppPool for the role-based configuration to take effect. Recycling of the AppPool is not necessary if you use the default roles.